Forms & Processes

It is advised to familiarize yourself with your program's academic policies. Each program has a strict progression policy students must adhere to every semester. 

All Allied Health programs' Academic Catalogues and Policies can be found here. 

All Nursing programs' Academic Catalogues and Policies can be found here. 

Please see the Academic Calendar for withdrawal deadlines.

Prior to submitting an online course withdrawal request, you are required to consult with your advisor.

COURSE WITHDRAWAL FORM 

• After your request is submitted:
• A notification will be sent to your advisor for their approval.  (Note that you no longer need to attach evidence of their approval to the form)
• Please notify your professor that you have withdrawn from the course.
• After your advisor's approval is submitted, the Registrar's Office will process your withdrawal. Please check your registration history in the Nest for updates to your course registration.
• If you have questions, please contact Undergraduate Advising Support.

Prior to submitting an online extraordinary withdrawal request, you are required to consult with your instructor and obtain their approval to withdraw.

EXTRAORDINARY COURSE WITHDRAWAL FORM

• Attach your instructor's email approval to the form. Note: The email you upload must include a clear statement from your instructor that the withdrawal is approved. For example, “I support your request to withdraw from XXX course.” Any withdrawal forms that do not have clear approval attached will not be considered.
• Please submit medical documentation directly to Dr. Christine Mecke (cmecke@sju.edu or sds@sju.edu). Other forms of documentation may be submitted directly with the online form.
• You will receive an email receipt confirming the Associate Dean's decision. Please retain this email for your records.
• If approved, the forms will be forwarded to the Registrar's Office for processing. Please check your registration history in the Nest for updates to your course registration.
• If you have questions, please contact your Advising Office.

GRADE REPLACEMENT FORM

• Starting Fall 2024, undergraduate students will only be able to replace courses with grades of C– and below.  Undergraduates will no longer be able to replace courses with grades from C to B– as was allowed under the current interim policy.   
• For Graduate students, eligibility for Grade Replacement will remain B– or below. 
• Both grades appear on the transcript, but only the higher grade is calculated into the GPA.
• Courses in which an academic honesty violation was recorded are ineligible.

SJU Lancaster Change of Program/Major Request Form

• Advisor approval is not required, but you are encouraged to discuss your decision with your advisor prior to submitting your request.
• Please note that it can take up to two weeks for your request form to be reviewed and processed. 
• Once your form is submitted, your form will be forwarded to the Chair of your intended new major. The Chair may request a meeting with you (phone or Zoom) to discuss the major requirements and your interest in the major.
• You will receive an email receipt confirming that the major declaration/change was approved (or denied). Please retain this email for your records.
• Forms will be forwarded to the Registrar's Office for processing. Please check your Student Profile in the Nest for updates to your curriculum.
• Please contact your academic advisor with any questions that you may have regarding the request process. 

Permission to take a course elsewhere

Please note: Students cannot be registered for courses at SJU Lancaster and also concurrently register at an outside institution in the same semester. This is due to both potential financial aid issues and reporting with the Clearinghouse at two institutions. If you are registered for courses at SJU and you are requesting to take coursework elsewhere in the same term, your request will be denied. 

If your course elsewhere request is approved:

If this course elsewhere request is approved, you also must meet with your Academic Advisor to confirm if/how this course will apply toward your degree. Course elsewhere approval does not guarantee that it will meet degree requirements. Department Chair approval also is required if you intend to use the course to fulfill a major or minor requirement.

After you successfully complete the course with a C or better grade, please request an official transcript to be sent to LancasterAdmit@sju.edu. 

Request a Temporary Separation from SJU Lancaster

What is a Temporary Separation from SJU?

At Saint Joseph’s University there are many ways for students to temporarily separate from the University:

A. Leave of Absence (LOA) (medical or non-medical) - Taking time away from your education for the semester. This request must be submitted before the end of Add/Drop if the student is registered for classes that term.

B. Withdraw from all Classes (medical or non-medical) - Currently enrolled in classes, but unable to complete the semester.

C. Term Away (medical or non-medical) - Undergraduate Day students only. Unable to take classes at SJU during a given semester, but able to continue taking courses at a different institution. REQUIRES approval for courses elsewhere prior to approval of the Term away during the spring or fall semesters.

Temporary Separation Website

Please see this site for more information on the process to request a return following a temporary separation (medical or non-medical).

Undergraduate Students:

If you are a new student who wants to withdraw from Saint Joseph's University prior to the start of your first semester, and you are registered for classes that need to be dropped, please contact your Academic Advisor in the Office of Undergraduate Advising. 

If you are a new student who want to withdraw from Saint Joseph's University prior to the start of your first semester, and you are not registered for classes, please contact your Admissions Counselor in the Office of Admissions.

For current/returning Undergraduates seeking to withdraw from Saint Joseph's University, please make an appointment with a member of the Student Success Team.  Click here to make an appointment via Starfish. 
If you have any questions, email success@sju.edu

Graduate Students:

If you are a graduate student who wants to withdraw from Saint Joseph's University, please reach out to your Academic Advisor. Once you have discussed your decision with your Advisor, you will need to complete this form.