Rising Sophomore Students

MARCH

• Weekly Zoom Q&A (password: Hawks) - Fridays from 12:30pm-2pm
  • Click into the link during these times to ask Residence Life staff any questions you might have about the Housing Selection Process.
• Information Tables - Wednesday, March 13th from 4pm-6pm
  • Residence Life staff will be available in the lobbies of LaFarge, McShain, and Villiger to answer any questions that you might have as you prepare for the Housing Selection Process.
• Extended Zoom Q&A (password: Hawks) - Thursday, March 14th & Friday, March 15 from 9am-5pm
  • Residence Life staff will be available on Zoom to answer any questions you might have or to review next steps in the Housing Portal prior to the Housing Selection Process.

FEBRUARY

• Housing Tours - Sunday, February 25th from 6:00pm-9:00pm
  • Stop in the lobbies of the following buildings to take a tour of the Sophomore housing options. Public Safety will be offering transportation using SJU Vans in addition to the scheduled West Service of the SJU Shuttle. The Public Safety Vans will be running in a loop to the tour locations from Cardinal Avenue, near the entrance to the Campion Parking Lot.
    • Ashwood
    • Lannon/Rashford
    • Merion Gardens
    • Moore Hall/Morris Townhouses
  • Click HERE for a map of Sophomore Housing Locations & Shuttle stops

January 15

• Applications available to complete the 2024-2025 Housing Agreement within the online Housing Portal
• "Create Profile" and "Roommate Search" available to begin creating roommate groups. **Hawk Hill students must have a roommate group that can fill a space to capacity to make a selection.

February 16

• Deadline to submit the 2024-2025 Housing Agreement due to participate in Rising Sophomore Housing Selection

February 21

• Housing Selection Dates and Times are available to view within the Housing Portal.
• "Browse Rooms" feature will be available to view all housing options

March 18-22

• Rising Sophomore Housing Selection for Hawk Hill

1. Create/Join your Roommate Group - Your Roommate Group can be created through the Housing Portal. If you have not yet found a roommate group or find yourself without a roommate(s), you may utilize the Roommate Search Feature or the Finder Binder. Completed Finder Binder forms are available to view in the Office of Residence Life in LaFarge Hall during business hours (Monday-Friday, 9am-5pm).
    
2. Understand the capacity (number of bed spaces) in the apartments. All room/apartment spaces must be filled to capacity (if you want to select a 4-person apartment, you must have 4 people in your roommate group). If you do not have the same number of roommates in your group as the occupancy of the space you wish to select, you will not be able to select that space. There is not a process that would allow a "random" student to select into partially occupied spaces.
    
3. Have Back-Up Plans - Use the Housing Selection Worksheet to prepare at least 3-5 backup plans in case your first choice is not available when it is your time to select. Make sure that you and your future roommates are in communication and agree with the original and all backup plans. Residence Life does not hold back any spaces during the selection process. What is available at the start of selection are all the spaces available for students. Spaces will not be opened later on for students later in the selection process.
    
4. Upgradeable Spaces - Some spaces may be upgradeable like Ashwood Hall. If you have a group of 5, you can select a 4 person apartment in Ashwood with 4 of the 5 students and contact Residence Life to add the 5th after you go through the application.
    
5. Administrative Placement Option - If you find during the process that there are no spaces that can be selected based on the size of your roommate group, you will be able to submit an Administrative Placement Form, on which you can indicate your preferences from what is available and we will manually assign you (and your roommates) into a space after the selection process is finished.
    
6. Changing your Selection - If your group selects a space and wants to change it during the selection process, the only option would be to have everyone agree to being removed from the assignment and the selecting student will be given a selection time at the end of the process. The student with the next selection time in the group can make a selection at their assigned time.
    
7. Room Change Wait List - If you do not get to select a space that was your top choice, there will be a summer room change interest and fall room change interest process that students may apply for and depending on availability over the summer/fall, you may be offered the option for yourself or your group to switch spaces.

Make your Housing Selection Plan with your roommate group using this worksheet to identify all options for your group size as well as back-up options if your first choices are not available.

Housing Selection Worksheet

Before Housing Selection:

• Zoom Q&A Hours (Password: Hawks) are available at the following times to answer any questions you might have:
  • Fridays (February 2-March 22) from 12:30pm-2pm
• Send us a question or request a meeting through our Questions form.
• Email us at reslife@sju.edu, call us at (610)660-1060, or stop by our office in LaFarge Hall during business hours.

During Housing Selection Week:

• Connect with a Residence Life Staff member during active selection times over Zoom (Password: Hawks)
• Call our office at (610)660-1060.
• Email us at reslife@sju.edu.
• Stop by our office in LaFarge Hall during business hours.

Roommate groups can be created in the Roommate Search step in the Housing Portal. One person should create the group and can invite others to join through the "Search for Roommates" options:

1. By Screen Name: Use this if you know the screen name of the person you are looking for.

2. By Profile Questions: Use this if there are certain preferences that are more important to you.

3. Matching Roommates: This will show you a list of the most compatible students based on their total profile.

If the group has already been created and you wish to join, you can click on "Join Group" and enter the name of the group you wish to join.

Updated Roommate Group information will be available on this page and can be modified up until your housing selection is complete.

All students are required to fill a housing selection to its listed capacity.  If your roommate group does not have the same number of people as spaces in the room/apartment, you will not be able to complete the selection.

If you are looking for another roommate(s) to create or complete a roommate group, you may utilize the Roommate Search feature within the Housing Portal to search for other students who may have profile responses compatible with yours. 

Additionally, you may wish to complete a Finder Binder Entry Form. These entries will be collected and printed for students to view in the Office of Residence Life during business hours. This form will allow you to identify other students who have also completed the form indicating that they are looking for roommates.

In order to maintain a consistent process for the large number of students participating in this process, we are not able to change selection times once they are assigned. As a reminder, your roommate group can and should use the earliest selection time within the group.

The selection times do not expire until the very end of the process, so if you are unable to make a selection at your assigned time, you may do it at a later time within the Housing Selection Week. We will be closing the self-selection part of the portal at 3pm on Friday, March 22nd.

Ashwood Hall offers upgradeable apartments. Spaces that are labeled “Upgradeable” are able to accommodate one additional resident above the base capacity listed (a 4-person apartment can be upgraded to a 5-person apartment). Students may voluntarily accept an additional person to be assigned to this space with them. The space should be selected at the base capacity and then everyone should email reslife@sju.edu to indicate the additional person to be added to the space. There is no change in housing rate when a space is voluntarily upgraded.

Students with a documented accommodation need should include this information in the Housing Application and submit their documentation to the Office for Student Disability Services. Students with an approved accommodation will have an option for an administrative placement into a space that meets the documented need OR to participate in housing selection on their assigned date and time. Students who choose an administrative assignment may only request one roommate and will not be able to choose the specific building placement. Individual correspondence will be sent to any student who has indicated a specific need to explain these options further.

Accommodation placements will not be placed during the Housing Selection week. If a student submits a request during Housing Selection, we will work with them after the process is completed. We may not be able to accommodate roommate requests for late accommodation requests.

Yes, however, the Housing Agreement will become void for the semester that the student will not be on-campus. They will be required to live on-campus for the other semester.

We are able to release students from the Residency Requirement for the semester in which they are participating in Co-Op if the Co-Op placement is in a more reasonable location to their permanent address than campus. All that we need from you to verify this release for Co-Op would be a copy of the hire or placement letter/email from the Co-Op employer. This can be sent directly to reslife@sju.edu

Students should still do a Housing Agreement by the deadline. They can participate in Housing Selection if they wanted to - many students choose to do this if they haven't received their Co-Op Placement yet and wanted to have a housing assignment in case something fell through. If a student selects a space through the Housing Selection Process, their selected assignment would be removed for the entire academic year. We would be in contact with them in November 2024 with more information about submitting preferences for placement when they return in the Spring. This email will contain instructions to complete a Spring Housing Preference Form on which students can indicate your interest in a general community (or communities) and information about specific vacancies that you might be aware of. On this form, they would also be able to indicate a known vacancy and or specific roommate request as a part of their preferences. Most of the vacancies that are assigned to students returning to campus after Co-Op experiences are created from students who are leaving to go on Spring Study Abroad or Co-Op experiences. It is difficult to predict or guarantee the availability of specific spaces or types, but we do our best to make assignments according to the preferences that are provided.  If spaces are not available that meet their specific preferences and/or roommate requests, our office would be in contact with them to provide some options.

Because the Housing Selection Process is “live” and students will continue to select through the entire process, a housing selection cannot be changed unless the student(s) choose to have their original selection removed and get a new selection time on the last day of selection. The Office of Residence Life will offer a Room Change Waitlist, beginning on April 15, for students who are interested in a different housing assignment. Room Change Requests will be processed through the summer as new vacancies may become available.

We recommend that students who are considering transferring still participate in housing selection. This way, if you choose to stay at SJU, you have a housing assignment that you have chosen. 

If you intend to transfer from SJU, you would not be held to the Housing Agreement. We would simply remove your housing assignment (and any corresponding charges) when we receive confirmation of your intent to transfer through the Office of Student Success.

If you confirm that you are definitely transferring, you should contact the Office of Student Success to make sure that you have completed the appropriate documentation.

Office of Student Success
 

If a student decides to transfer after Housing Selection, we would remove their selected space when we received confirmation of their transfer. At that time, our office would send a "Vacancy Notice" email to you and your other roommates to let you know that we have processed a vacancy. You would have an opportunity to request a known roommate to fill that vacancy before we assigned a random student through our Room Change Waitlist.