Move-Out Information

Students are expected to move out 24 hours after their last exam. All residential buildings will close for the Spring semester at 6pm on Saturday, May 11, 2024. 

Students will be expected to leave their room in broom swept condition and in the same condition when they arrived on move-in day. 

Move-Out Extensions

Students who have a late final exam or a travel circumstance may request an extension through 11am on Sunday, May 12, 2024. 

Students who are graduating, participating in a university-sponsored event, moving into Summer Housing, or have an extenuating circumstance requiring an extension beyond May 12th may request an extension to stay between 11am May 12- 12pm (noon) May 19. 

Extension requests may be submitted through the following form. REQUESTS ARE DUE May 6, 2024:

Spring 2024 Extension Request Form (this form will be available by April 26th)

Students have two options when checking out of their room at the end of the semester: an in-person checkout with a Residence Life staff member or an express checkout. 

In-Person Checkout Process (Recommended)

An in-person checkout process requires you to sign up for an appointment with an RA at least 24 hours in advance. Sign-up sheets will be available from your RA's door. At the time of your appointment, your room/apartment should be completely empty and clean for the RA to complete the inspection in your presence. Stop by the RA office or reach out to your area's RAM for more information.

Express Checkout Process

If you don't feel the need for an in-person checkout, you may use this process. Simply turn in your keys by placing them in an Express Checkout envelope, completing the information requested and dropping them in the key box at your area's front desk. Students in the LLC should complete the Express Checkout Form that has been emailed and is posted in the building to confirm their check-out.

Make sure you have completely moved out, cleaned your space and returned the furniture to its original configuration prior to returning your keys. Also, please remember that using express checkout waives your right to appeal damage charges. 

As noted in our Residential Living Policies and Procedures, it is essential that all keys are returned to us in a timely manner. Several buildings are used for summer housing and conferences, so the keys will need to be reissued quickly. You may turn in your keys at the RA office in your area or the Express Checkout box at the front desk.

Any student who is unable to return their key at the end of the semester will be billed for the required lock change. If you have already lost your key, we recommend you stop by our office to request a lock change now. That way, you'll have a key and be able to secure your space until you move out. You'll also be able to complete a lost key form when you check out with your RA at closing. 

RA Checkout & Inspections

Students will have move-out sheets placed on their room or apartment doors that go over the areas, tasks and items that must be addressed before leaving for the semester. Use the checklist provided to make sure your space is left in appropriate condition to avoid any additional charges.

We recommend all students schedule checkout appointments with RAs so that they are present for the initial room condition inspection. By choosing this option, students may provide clarifying information on damages and retain their right to appeal. Students who choose the Express Checkout option are not eligible to appeal damage charges. Also, please remember that RAs do not make damage billing decisions. 

Residence Life & Facilities Walkthroughs

Following move-out, Residence Life and Facilities professionals inspect every room, apartment and common area on campus, noting damages and excessive cleaning requirements along with general wear-and-tear issues that will be addressed but not billed to students. Additional damages that were not identified during the RA check-out may be identified. Photos are taken of all billable damages or cleaning charges.

During these inspections, our staff will conduct their own thorough inspection and review RA checkout notes along with pre-existing issues noted on the RCR. Any damages or excessive cleaning charges will be billed using standard repair/cleaning rates provided by SJU Facilities. If the issues are in a common area or no individual took responsibility, the costs will be split evenly between all residents of the room, apartment or community. Professional staff make all damage billing decisions. Damage billing examples include excessive cleaning, furniture damage, belongings left in the room, broken window blinds/shades and wall damage. Learn more about the damage billing process and damage appeals on our resources page.