Student Life

Community Standards

Notification & Appeals

How is the respondent notified of the outcome of a Hearing?
The respondent shall be notified in writing, at a minimum in the form of an email to the official SJU student account, of the outcome of a hearing, in most cases within three business days after the hearing. The University does not disclose the results of a hearing other than to the respondent; however, it may disclose results expressly permitted by law, for example:

-The proper University authorities shall be notified of any sanction.

-Parents of students under age 21 may be informed of Community Standards violations with respect to the use or possession of alcohol or controlled substances.

-In some cases as consistent with applicable considerations, parents of dependent students may be notified of the outcome of a hearing or scheduled for a meeting with staff regarding the student’s status at the University.

-The University will notify in writing the alleged victim of a crime of violence, sexual harassment including sexual violence, or retaliation of the aforementioned, or if the sanction directly relates to the complainant (e.g., contact restriction), or to the alleged victim’s next of kin (if the victim dies as a result of the crime or offense), the outcome and sanctions of the complaint related to the victim. The final results of these proceedings may also, in some cases, be disclosed to the University community.


What is the Appeals Process?
In cases of crimes of violence, sexual harassment including sexual violence, or retaliation of the aforementioned both the respondent and complainant shall have the right to appeal the decision. For all other cases, the respondent shall have the right to appeal the decision. When the appealing student requests, a pre-appeal meeting will be scheduled, and it is considered a part of the Community Standards process. Appeals are considered under the following criteria. Requests for appeals shall be directed in writing within three business days of written notification of the action taken by the Hearing Officer, PRB, or CSB. The appeal should be delivered to the Vice President for Student Life/Associate Provost in Campion 238 or emailed to studentappeals@sju.edu. The appeals process is reserved only for serious cases, for example, when the outcome may have been sanctions 12 through 16 listed above. In the written appeal, evidence of one or more of the following must be clearly demonstrated:

1. A material failure to follow the procedures of the Community Standards process that affected the outcome.

2. There is new information, sufficient to alter a decision that was not reasonably available at the time of the original hearing.

3. The sanction(s) was not consistent for the violation(s) of the Community Standards. Relevant sanctions are only disclosed to the victim in cases of crimes of violence, sexual harassment including sexual violence, or retaliation of the aforementioned..

Appeals submitted for other reasons or past the three business day time limit shall not be considered. 

Appeals shall be considered by a panel of three trained Appeals Board members drawn from the Community Standards Board.  The appointments and terms of membership of the Appeals Board members are reflected through their Community Standards Board membership.  The composition of each appeals panel shall consist of at least one faculty/administrator/staff member and one student.  Appeals Board members shall disqualify themselves from serving on an appeals panel if they believe in good faith that they cannot be objective in the matter.  Community Standards Board members who were present for the underlying hearing will not serve on the appeals panel.  The respondent (and complainant, in cases of crimes of violence, sexual harassment including sexual violence, or retaliation of the aforementioned) shall be informed of the three appeals panel members in advance of the appeal to allow for objection to a member of the appeals panel in writing at least 48 hours before the scheduled consideration of the appeal.  The Vice President for Student Life/Associate Provost (VPSL) or designee shall rule on all objections and replace any disqualified members.  

Absent other considerations, the appeals panel may review all available information pertaining directly to the appeal, and in most cases shall make a decision within five business days of the appeal request period expiring. The appeals panel may 1) replace the sanction with another which may be more severe, less severe, or otherwise different; 2) remand the case for reconsideration; 3) direct the case for a new hearing. 

The appeals panel will convey their decision in writing to both parties, in the case of crimes of violence, sexual harassment including sexual violence, or retaliation of the aforementioned. Absent a remand for further investigation, the outcome of the appeals process is final. If the appeals panel finds no merit to the appeal, the decision of the original hearing shall stand. During the appeals process, the sanctions are in effect unless the Vice President for Student Life/Associate Provost decides otherwise and/or the VPSL imposes an interim suspension/conditional attendance as highlighted in the Student Handbook.