Grades
Graduate Grading Scale

GRADE POINT AVERAGE (GPA)

The grade point average is calculated by dividing the total credits attempted (excluding grades of PNPIPNGI,X, and W) into the sum of the products of points and credits for all courses taken. Only courses taken at Saint Joseph’s after matriculation are included in this calculation, even if transfer credit has been given.

Grading Policy (Graduate Programs)

GRADES

The following system of grades, with their grade point equivalent in parenthesis is used in GRADUATE courses:

A (4.0)

distinguished; exceptional performance in all aspects of the course

A– (3.7)

exceptional performance, but somewhat less than that rated as A

B+ (3.3)

very good; meritorious work; exceptional performance in several aspects of the course; notably above average expected of students

B (3.0)

good; sound performance in all aspects of a course; completely fulfilling and satisfying the requirements of the course

C (2.0)

passing; marginal work, acceptable, sound performance in some aspects of the course, but below the level of expected competence in other areas

F (0.0)

failure; not evidencing significant grasp of subject matter or techniques; failure remains on record even if course is repeated and the original grade still affects the cumulative average

P

Pass (lab or thesis)

NP

No Penalty (lab or thesis)

FA

Failure, absence; This grade is assgined by the instructor when the student completed the course, but did not comply with the instructor's stated attendance policy and is equivalent to F. This grade can not be changed by an "administrative withdrawal."

NA

Never Attended. This grade is assigned by the instructor when the student never attended or did not attend after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

NG

No Grade; ordinarily means grades were not submitted on time by the instructor

IP

In Progress; the grade of IP can be given to an entire class when the requirements of the course cannot be completed during one semester.

I

Incomplete; the grade of I is a temporary grade which may be given when a student has permission of the instructor to complete requirements within a short time after the end of the course. This grade must normally be resolved within four weeks after the final examination and may not appear on the final record. Any I grade which remains unresolved at the expiration of the time allowed is automatically converted into a grade of F .

VF

Unofficial Withdrawal. This Grade is assgined by the instructor when the student stopped attending after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

X

Audit

W

Withdrawal

Undergraduate Day and Evening Grading Scale

Grading Policy (Undergraduate Day and Evening)

GRADES

The following system of grades, with their grade point equivalent in parenthesis, is used in UNDERGRADUATE (DAY & EVENING) courses:

A

A; Outstanding (4.0)

A- (3.7)

 

B

B+ (3.3)

B; Good (3.0)

B- (2.7)

C

C+ (2.3)

C; Fair (2.0)

C- (1.7)

D

D+ (1.3)

D; Passing (1.0)

 

F

Failure; No grade points. No credit. Failure remains on record and as part of GPA even if course is repeated.

FA

Failure, absence; This grade is assgined by the instructor when the student completed the course, but did not comply with the instructor's stated attendance policy and is equivalent to F. This grade can not be changed by an "administrative withdrawal."

P

Pass; No grade points. Credit. The grade P carries credit but is not included in the calculation of the grade point average.

NP

No Penalty; No grade points. No credit. The non-passing grade NP carries no credit and does no affect the calculation of the grade point average.

IP

In Progress; A temporary grade assigned to all students of a given course that extends meeting requirements beyond the grading period for a traditional semester. Other grades on the scale will be assigned by the appropriate faculty member at the conclusion of the given course.

I

Incomplete; A temporary grade which may be assigned when a student has permission of the instructor to complete requirements within a short time after the end of the course. (This grade is not used when a student’s work is qualitatively deficient.) The I grade must normally be resolved within four weeks of the last day of the final examination period for the semester in question. I grades may not appear on a final record. At the end of the stated period unresolved incomplete grades become Failures. Extensions may be granted only by the Dean of the appropriate college.

NA

Never Attended. This grade is assigned by the instructor when the student never attended or did not attend after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

VF

Unofficial Withdrawal. This Grade is assigned by the instructor when the student stopped attending after the add/drop period and is equivalent to F. This grade may be changed by an administrative withdrawal only within 1 calendar year from when it is issued.

X

Audit; No grade points. No credit.

W

Withdrawal; The symbol for an approved withdrawal after the add/drop period.

NG

No grade; A grade indicating that no grade has been reported by the instructor.

How do I Calculate my GPA

To Calculate your GPA

1. First calculate the quality points

Use the Undergraduate Day and Evening Grading Scale or the Graduate Grading Scale (undergraduate | graduate) to find the number of quality points associated with a particular letter grade.

Example: Grade of B would be assigned a value of 3 quality points.

  • Multiply the number of credits of the course by the number of quality points. This will give you the number of total quality points for the course.

Example: Grade of B with value of 3 quality points for a course that is a 3 credit course would give you a total of 9 quality points for the course.

2. Next calculate the Grade Point Average (GPA)

  • Add the total number of quality points for all courses.
  • Add the total number of credits for all courses.
  • Divide the total quality points by the total credits to determine your GPA.
NOTE : Your online academic transcript will have the quality points.

How do I change a credit to an audit?

Change from credit to audit

Full-time students who wish to audit a course should make the arrangement privately with the instructor. At the end of the semester, the Registrar will ascertain from the faculty the names of students completing courses on an audit basis. Audited courses appear on the students' grade reports and on the official record with the grade X. The appropriate Dean may allow a student to change from credit to audit status no later than two weeks after the end of the quarter, but not to avoid penalties imposed through the University's Academic Honesty Policy. The reverse change, from audit to credit status, however, is not permitted.

 Download the   Change from Credit to Audit form and follow the instructions accordingly.

How do I change a credit to an audit?

To View Your Grades Online:

Log into MySJU

Once you have successfully logged onto MySJU:

  • Go to "School Services"
  • Go to  "Administrative Services"
  • Select "Student"
  • Select  "Student Records and Payment"
  • Select Final Grades
  • select Term and click SUBMIT

How do I view my midterm grades?

To view:

First Year Student (Freshmen): Please see your Faculty Advisor

All other Students: Login to MySJU

  • Go to “School Services”
  • Under Administrative Services
  • Select “Student”
  • Select “Student Records and Payment”
  • Select “Midterm Grades”
  • Select Term: Fall 2013
  • Not all students will receive midterm grades.

How do I view my Transcript Online

To View Your Transcript Online:

Log into MySJU

Once you have successfully logged onto mySJU:

  • Go to "School Services"
  • Go to "Administrative Services"
  • Select "Student"
  • Select  "Student Records and Payment"
  • Select " Academic Transcript
  • click SUBMIT

SJU Satisfactory Academic Progress (SAP) Policy

Saint Joseph's University is required by federal regulation to apply qualitative and quantitative standards in measuring academic progress for financial aid purposes. These standards apply to all students who receive institutional, state and federal Title IV and Title VII funds administered by the university. Federal Title IV programs include Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Direct Subsidized/Unsubsidized and PLUS Loans, Federal Perkins Loans, Federal Work Study, and the Iraq and Afghanistan Service Grant.

Saint Joseph's has established the following criteria in conjunction with federal regulation published on October 6, 1993, Federal Register Part 668.16 and in the Higher Education Amendments of 1986. New rules for SAP became effective July 1, 2011, and are in effect for periods of enrollment beginning August 24, 2011.  Progress will be evaluated annually after the spring semester and termination is effective for the next term of enrollment. Notification of termination will be sent electronically to the student's Saint Joseph's email address.

I. Qualitative Standards of Academic Progress

Financial aid recipients are governed by the performance standards of the school in which they are enrolled.

Undergraduates

  • 1st Semester Freshman - student must maintain a cumulative 1.5 GPA
  • 2nd Semester Freshman - student must maintain a cumulative 1.6 GPA
  • After two years of attendance (including transfer credits) or junior standing (whichever occurs first), undergraduates must maintain a cumulative 2.0 GPA.

Graduate Students

  • After the end of the second term of attendance, a student must maintain a cumulative 2.0 GPA

II. Quantitative Standards of Academic Progress (PACE)

Students must complete their academic programs and receive their degrees within a maximum time frame to continue receiving Title IV financial aid. Listed below if the maximum number of credits (including AP, test, and transfer credits) a student may attempt toward degree completion. At the point it is determined that students are unable to complete the program within the required maximum time frame, they will receive notification that they are no longer eligible to receive Title IV financial aid. In addition, students who have completed their academic program requirements but have not conferred (taken) a degree will be notified they are ineligible for Title IV aid.

In addition, the following quantitative standards must be met:

Undergraduate - Students must earn 67% of their cumulative credits attempted

Graduate - Students must earn 75% of their cumulative credits attempted

  • Note: Grades of I, W, WA, and FA, unreported grades, grades of F or audit credits are not counted as earned credits. Repeat courses are only counted once in the cumulative earned.

III. Failure to Meet the Satisfactory Academic Progress Standards

Quantitative (Pace) and Qualitative

Effective July 1, 2011, SAP "warning" status has been eliminated by federal regulation. A students who fails SAP after the spring evaluation cannot enter a "warning" status and receive aid for the subsequent fall term. A student who fails SAP has the option to "appeal". See Section IV for Appeal procedures and requirements.

If a student in an ineligible status receives aid, full repayment will be required of all funds received, excluding employment earnings. A student working under the Federal Work Study program will have his/her employment terminated. When a student has made satisfactory progress as outlined above after a particular term at Saint Joseph's at his/her own expense, the student must provide Hawk Central with a final grade report. The student will then be reinstated to an eligible status.

IV. Satisfactory Academic Progress Appeal Procedures

Student must complete the Appeal form and forward to the appropriate College advisor for completion. The basis of your appeal may include, but is not limited to, the following extenuating circumstances: personal injury or illness, family difficulties, interpersonal problems, death of student's relative.

  • NEW Appeals without academic plans will only be considered for students who can meet the Satisfactory Progress standards within the subsequent term. All other appeals must include an advisor approved academic plan that, if followed, will ensure that the student is able to meet Satisfactory Academic standards by a specific point in time. A student is considered to be on "Financial Aid Probation", if their appeal is approved.
  • Students will be notified of the appeal results by the department. If approved, the student’s financial aid will be reinstated upon receipt of the documentation in Hawk Central from the department. The student will be e-mailed once the financial aid package has been completed.

What are the criteria to make the Dean's List?

Undergraduate Day Students who achieve a grade point average of 3.5 for a semester in which they complete at least 15 credits, all at Saint Joseph’s University, and have no grade below B will be included on the Dean’s List.

This is listed on the transcript if verification is needed.  Click here for instructions on how to view your transcript in MySJU or order an official copy of your transcript.

*Note this classification does not exist for graduate students or students in the college of professional and liberal studies.

Why is there a hold on my account when I tried to check my mid-term grades?

This hold is placed on the records of all incoming freshmen so that those students are required to meet with their academic advisor to discuss the midterms. This hold keeps students from viewing their grades via the web & the hold does not keep students from doing anything else electronically, including register for classes for upcoming semesters.

 *Disclaimer: Federal Work Study jobs are not guaranteed. Eligible students may apply for jobs available via Career Development Center. FWS awards are dependent on the availability of funding and may be withdrawn or subject to change depending on this availability. Any financial aid package could be adjusted at any time according to federal and institutional regulations. Please read carefully the “Conditions Governing Financial Aid Awards” for further information found at www.sju.edu/srfs.